For Parents/Guardians
At ScholarLee, we strive to deliver an amazing, memorable living and learning experience for university students.
Our aim is to provide an environment where students feel secure and happy allowing them the opportunity to get the best from their academic and ancillary experiences.
We do this by working hard to create the right dynamic in each unit through considered and thoughtful room management, smart accommodation design and comprehensive on-site services.
Our FAQs page aims to answer most of the common questions asked by students and parents alike. However, if you should have any further questions then please do not hesitate to Contact Us.
Deposit Information
A booking fee is required to reserve a room for both the academic and self catering guests. If a room is available the booking fee will be deducted from the required security deposit. The security deposit will be held for the duration of your stay and will be refunded on departure, subject to terms and conditions.
The security deposit cannot be refunded if a resident leaves before the end of the accommodation contract.
Booking Deposit Update!
Please note that the Booking Fee for Full Academic Term & Semesterised Academic Term is now €250 and the Booking Fee for Short & Summer stays is €350.
*utility surcharge may apply . . . please see 'Do I pay a deposit?'
You can take a virtual tour of ScholarLee Magazine Road complex & ScholarLee Mardyke complex: https://scholarlee.ie/virtual-tour.html
Alternatively you can e-mail info@scholarlee.ie for availability.
Our Cancellation policy is available here
Our team at ScholarLee will try to accommodate requests from guests but we cannot guarantee allocations or preferences. In all circumstances we will endeavour to allocate you a room that suits your circumstances. We take into consideration the accommodation type requested, your year of study, gender and any preferences.
ScholarLee does not provide parking for guests. Set down parking is available at some locations.
Please contact our team at info@scholarlee.ie for more information.
Room moves after the start of the Guest Contract will be managed based on availability at the sole discretion of ScholarLee. An Administration Fee of €100 will be payable and you will be responsible for cleaning your previous room.
ScholarLee provides fully equipped kitchens including a fridge freezer, cooker, microwave, toaster, kettle, cooking utensils, cutlery, crockery, glassware and an iron & ironing board.
The lounge areas have a television with a selection of free to air channels.
ScholarLee provides a Welcome Pack including linen and essential college items at a fee.
Please contact our team at info@scholarlee.ie for more information.
High speed WiFi is available for free. Logon details and passwords will be given on arrival.
Monday – Friday, 9am to 5pm.
ScholarLee provides 24-hour security with CCTV, mobile patrol and response and electronic access control.
Laundry facilities including washers and dryers are available at ScholarLee.
Laundry facilities can be either in the accommodation or on site in purpose built laundry rooms depending on the location.
ScholarLee provides a complementary cleaning service for all shared spaces including common areas every two weeks.
Guests are also expected to keep the shared space within their accommodation clean as a courtesy to fellow guests. Guests are responsible for cleaning their rooms.
Smoking is not permitted in ScholarLee accommodation. A designated smoking area will be available outside of the buildings.
ScholarLee expects all rooms to be returned at the end of your stay clean and in good condition.
Any cleaning fees or repainting and decorating incurred by will be charged to the guest.
Occasional overnight guests are permitted to stay in your bedroom only. All overnight guests must be signed in at reception for safety, security and so that staff know who is on site in the event of an emergency.
You must accompany your guests at all times while they are on site, and you are responsible for their behaviour and that guests are respectful to fellow housemates.
No pets of any type are permitted at ScholarLee.
Please note that the Booking Fee for Full Academic Term & Semesterised Academic Term is now €250 and the Booking Fee for Short & Summer stays is €350.
Academic bookings require a €350 utility surcharge with booking fee.
Summer/Short Stay bookings may be subject to utility surcharge. For all stays over one month a utility surcharge of €30 per month, per person will apply at time of booking.
See Rules and Regulations for more information ...
The booking fee will be deducted from the security deposit total required prior to arrival. The security deposit will be held for the duration of your stay with us at ScholarLee.
The deposit will be refunded on departure in line with the ScholarLee Rules & Regulations available here and subject to the accommodation and its contents being left in a satisfactory condition.
Any damages necessitating expenditure on replacements or repairs will be deducted from the security deposit.
ScholarLee schedule of fees for replacements and repairs is available here.
The deposit will refunded within one month of your departure.
You can choose to pay your room fee in one payment on the due date we have in place before the contract starts, or you can choose to pay in 2 instalments. For this payment option you can pay your room fee by bank transfer, credit/debit card either at reception, through Transfermate if you are paying from outside Ireland or in cash at reception.
You can choose to pay the room fee in monthly payments by direct debit.
Please note that there is a 3% charge on all credit and debit card payments.
A utility surcharge of €350 is required with our booking. A
further utility allowance of €300 per room is already included in your
fees. This covers, water, electric & gas, internet/WIFI, refuse bins.
Should
you exceed your €350 utility surcharge and €300 room allowance, you
will be required to pay for the additional electricity and gas consumed
by way of a deduction from your deposit held or invoiced.
For short stay guests, any stays over one month will incur an additional
utility surcharge of €30 per month, per person, at the time of booking.
Exceptional use of water, electrics & gas by short stay guests will also
incur a charge by way of deduction from deposit held or by invoice.
See Rules and Regulations for more information ...
No. ScholarLee does not provide individual contents insurance for guests.
ScholarLee has secure storage available at a fee for all guests on request.
To secure your Room you must return to us within three days
of receipt of the licence;
a) Booking Fee of €250 & Utility Surcharge of €350; and/or
b) Signed Licence and/or
c) Signed Direct Debit Mandate Form (when available)
Failure to secure your room within the required timescale may result in the cancellation of your booking.
You may cancel the Licence that you have entered into with us by giving us written notice of your intention to cancel on the following basis:
1. If your notice of cancellation is received by us in writing within 24 hours after you have secured your room and the Contractual Term of the Licence has not commenced, we will make no charge and the Booking Fee of €250 and Utility Surcharge of €350 will be refunded in full; or
2. If your notice of cancellation is received by us in writing 24 hours after you have secured your room and before the 1st July and the Contractual Term of the Licence has not commenced, you may cancel your booking provided that we reserve the right to charge you a fee in the sum of €100 as a contribution towards our administration costs incurred in dealing with the cancellation of the Licence. The balance of the booking fee & utility surcharge of €350 will be refunded; or
3. If your notice of cancellation is received by us in writing on or after the 1st July, and prior to the commencement of Contractual Term of the Licence your booking fee is non-refundable. The utility surcharge of €350 will be refunded; or
4. If your notice of cancellation or termination notice is received after the Contractual Term of the Licence has commenced you will remain liable to pay the Occupancy Fees for the Room and all other charges and costs under your Licence, for the period to the date to the end of the termination period. We reserve the right to charge you an additional fee in the sum of €100 as a contribution towards our administration costs incurred in dealing with the cancellation of the Licence and the sourcing of a new Licensee.
In the event you fail to honour your contractual obligations in relation to the payment of Occupancy Fees on the due dates as per the Occupancy Fee payment schedule as set out in the licence agreement and / or the direct debit mandate form during occupation of the Room, we may cancel your
Licence by giving you notice in writing of cancellation; in these circumstances we will not repay any advanced payments, booking fees, utility surcharge or deposits, made by you to us.
We reserve the right to charge you additional costs incurred in cleaning your room and storing any items that remain uncollected at the end of the termination period. Items will not be released to you until all outstanding payments have been paid in full.
In the event that we cancel the Licence at any time before occupation of the Room by you, we shall give you as much advanced written notice as we can in the circumstances and will repay the booking fee to you and any other fees that we have taken from you in connection with the Licence.
Cancellation for Exceptional Circumstances
In the event that you request a cancellation for exceptional circumstances on or after the 1st July you must meet the following criteria:
1. Your visa has been declined
2. You have failed to obtain your grades to study at university
3. Extenuating circumstances subject to our sole discretion e.g. serious ill-health, family emergency.
If you meet the above Cancellation Policy, you may cancel your booking by writing to us, with supporting documentation, provided that we reserve the right to charge you a fee in the sum of €100 as a contribution towards our administration costs incurred in dealing with the cancellation of the Licence. The balance of the booking fee and utility surcharge will be refunded.
To secure your Room you must return to us within three days of receipt of the licence;
a) Booking fee of €250 & Utility surcharge of €350; and/or
b) Signed Licence
Failure to secure your room within the required timescale may result in the cancellation of your booking.
You may cancel the Licence that you have entered into with us by giving us written notice of your intention to cancel on the following basis:
1. If your notice of cancellation is received by us in writing within 24 hours after you have secured your room and the Contractual Term of the Licence has not commenced, we will make no charge and the booking fee of €250 and Utility Surcharge of €350 will be refunded in full; or
2. If your notice of cancellation is received by us in writing 24 hours after you have secured your room and before the 1st July and the Contractual Term of the Licence has not commenced, you may cancel your booking provided that we reserve the right to charge you a fee in the sum of €100 as a contribution towards our administration costs incurred in dealing with the cancellation of the Licence. The balance of the booking fee & utility surcharge of €350 will be refunded; or
3. If your notice of cancellation is received by us in writing on or after the 1st July, and prior to the commencement of Contractual Term of the Licence your booking fee is non-refundable. The utility surcharge of €350 will be refunded; or
4. If your notice of cancellation or termination notice is received after the Contractual Term of the Licence has commenced you will remain liable to pay the Occupancy Fees for the Room and all other charges and costs under your Licence, for the period to the date to the end of the termination period. We reserve the right to charge you an additional fee in the sum of €100 as a contribution towards our administration costs incurred in dealing with the cancellation of the Licence and the sourcing of a new Licensee.
In the event you fail to honour your contractual obligations in relation to the payment of Occupancy Fees on the due dates as per the Occupancy Fee payment schedule as set out in the licence agreement and / or the direct debit mandate form during occupation of the Room, we may cancel your Licence by giving you notice in writing of cancellation; in these circumstances we will not repay any advanced payments, booking fees, utility surcharge or deposits, made by you to us.
We reserve the right to charge you additional costs incurred in cleaning your room and storing any items that remain uncollected at the end of the termination period. Items will not be released to you until all outstanding payments have been paid in full.
In the event that we cancel the Licence at any time before occupation of the Room by you, we shall give you as much advanced written notice as we can in the circumstances and will repay the booking fee to you and any other fees that we have taken from you in connection with the Licence.
Cancellation for Exceptional Circumstances
In the event that you request a cancellation for exceptional circumstances on or after the 1st July you must meet the following criteria:
1. Your visa has been declined
2. You have failed to obtain your grades to study at university
3. Extenuating circumstances subject to our sole discretion e.g. serious ill-health, family emergency.
If you meet the above Cancellation Policy, you may cancel your booking by writing to us, with supporting documentation, provided that we reserve the right to charge you a fee in the sum of €100 as a contribution towards our administration costs incurred in dealing with the cancellation of the Licence. The balance of the booking fee and utility surcharge will be refunded.
To secure your Room you must return to us within three days of receipt of the licence;
a) Booking Fee of €250 & Utility surcharge of €350; and/or
b) Signed Licence and/or
c) Signed Direct Debit Mandate Form (when available)
Failure to secure your room within the required timescale may result in the cancellation of your booking.
You may cancel the Licence that you have entered into with us by giving us written notice of your intention to cancel on the following basis:
1. If your notice of cancellation is received by us in writing within 24 hours after you have secured your room and the Contractual Term of the Licence has not commenced, we will make no charge and the booking fee of €250 and Utility Surcharge of €350 will be refunded in full; or
2. If your notice of cancellation is received by us in writing 24 hours after you have secured your room and before the 1st July for Semester One or before 1st December for Semester Two and the Contractual Term of the Licence has not commenced, you may cancel your booking provided that we reserve the right to charge you a fee in the sum of €100 as a contribution towards our administration costs incurred in dealing with the cancellation of the Licence. The balance of the booking fee & utility surcharge of €350 will be refunded; or
3. If your notice of cancellation is received by us in writing on or after the 1st July for Semester One or before 1st December for Semester Two, and prior to the commencement of Contractual Term of the Licence your booking fee is non-refundable. The utility surcharge of €350 will be refunded; or
4. If your notice of cancellation or termination notice is received after the Contractual Term of the Licence has commenced you will remain liable to pay the Occupancy Fees for the Room and all other charges and costs under your Licence, for the period to the date to the end of the termination
period. We reserve the right to charge you an additional fee in the sum of €100 as a contribution towards our administration costs incurred in dealing with the cancellation of the Licence and the sourcing of a new Licensee.
In the event you fail to honour your contractual obligations in relation to the payment of Occupancy Fees on the due dates as per the Occupancy Fee payment schedule as set out in the licence agreement and / or the direct debit mandate form during occupation of the Room, we may cancel your Licence by giving you notice in writing of cancellation; in these circumstances we will not repay any advanced payments, booking fees, utility surcharge or deposits, made by you to us.
We reserve the right to charge you additional costs incurred in cleaning your room and storing any items that remain uncollected at the end of the termination period. Items will not be released to you until all outstanding payments have been paid in full.
In the event that we cancel the Licence at any time before occupation of the Room by you, we shall give you as much advanced written notice as we can in the circumstances and will repay the booking fee to you and any other fees that we have taken from you in connection with the Licence.
Cancellation for Exceptional Circumstances
In the event that you request a cancellation for exceptional circumstances on or after the 1st July you must meet the following criteria:
1. Your visa has been declined
2. You have failed to obtain your grades to study at university
3. Extenuating circumstances subject to our sole discretion e.g. serious ill-health, family emergency.
If you meet the above Cancellation Policy, you may cancel your booking by writing to us, with supporting documentation, provided that we reserve the right to charge you a fee in the sum of €100 as a contribution towards our administration costs incurred in dealing with the cancellation of the Licence. The balance of the booking fee and utility surcharge will be refunded.
To secure your Room you must return to us within three days of receipt of the licence;
a) Booking fee of €250 & Utility surcharge of €350; and/or
b) Signed Licence
Failure to secure your room within the required timescale may result in the cancellation of your booking.
You may cancel the Licence that you have entered into with us by giving us written notice of your intention to cancel on the following basis:
1. If your notice of cancellation is received by us in writing within 24 hours after you have secured your room and the Contractual Term of the Licence has not commenced, we will make no charge and the booking fee of €250 and Utility Surcharge of €350 will be refunded in full; or
2. If your notice of cancellation is received by us in writing 24 hours after you have secured your room and before the 1st July for Semester One or before 1st December for Semester Two and the Contractual Term of the Licence has not commenced, you may cancel your booking provided that we reserve the right to charge you a fee in the sum of €100 as a contribution towards our administration costs incurred in dealing with the cancellation of the Licence. The balance of the booking fee & utility surcharge of €350 will be refunded; or
3. If your notice of cancellation is received by us in writing on or after the 1st July for Semester One or before 1st December for Semester Two, and prior to the commencement of Contractual Term of the Licence your booking fee is non-refundable. The utility surcharge of €350 will be refunded; or
4. If your notice of cancellation or termination notice is received after the Contractual Term of the Licence has commenced you will remain liable to pay the Occupancy Fees for the Room and all other charges and costs under your Licence, for the period to the date to the end of the termination period. We reserve the right to charge you an additional fee in the sum of €100 as a contribution towards our administration costs incurred in dealing with the cancellation of the Licence and the sourcing of a new Licensee.
In the event you fail to honour your contractual obligations in relation to the payment of Occupancy Fees on the due dates as per the Occupancy Fee payment schedule as set out in the licence agreement and / or the direct debit mandate form during occupation of the Room, we may cancel your Licence by giving you notice in writing of cancellation; in these circumstances we will not repay any advanced payments, booking fees, utility surcharge or deposits, made by you to us.
We reserve the right to charge you additional costs incurred in cleaning your room and storing any items that remain uncollected at the end of the termination period. Items will not be released to you until all outstanding payments have been paid in full.
In the event that we cancel the Licence at any time before occupation of the Room by you, we shall give you as much advanced written notice as we can in the circumstances and will repay the booking fee to you and any other fees that we have taken from you in connection with the Licence.
Cancellation for Exceptional Circumstances
In the event that you request a cancellation for exceptional circumstances on or after the 1st July you must meet the following criteria:
1. Your visa has been declined
2. You have failed to obtain your grades to study at university
3. Extenuating circumstances subject to our sole discretion e.g. serious ill-health, family emergency.
If you meet the above Cancellation Policy, you may cancel your booking by writing to us, with supporting documentation, provided that we reserve the right to charge you a fee in the sum of €100 as a contribution towards our administration costs incurred in dealing with the cancellation of the Licence. The balance of the booking fee and utility surcharge will be refunded.
To secure your Room you must return to us within three days of receipt of the licence;
a) Booking fee of €350 & Monthly Utility Surcharge (based of stay type, subject to changes) and/or
b) Signed Licence
Failure to secure your room within the required timescale may result in the cancellation of your booking.
You may cancel the Licence that you have entered into with us by giving us written notice of your intention to cancel on the following basis:
1. If your notice of cancellation is received by us in writing within 24 hours after you have secured your room and the Contractual Term of the Licence has not commenced, we will make no charge and the booking fee of €350 & Utility Surcharge (if applicable) will be refunded in full; or
2. If your notice of cancellation is received by us 24 hours after you have secured your room and up 7 days prior to the Contractual Term of the Licence commencing, you may cancel your booking by writing to us provided that we reserve the right to charge you a fee in the sum of €100 as a contribution towards our administration costs incurred in dealing with the cancellation of the Licence. The balance of the booking fee and utility surcharge (if applicable) will be refunded; or
3. If your notice of cancellation is received within 7 days of the Contractual Term of the Licence commencing we will not accept a cancellation of your Licence for the Room until a replacement Licensee is found for the Room. We shall endeavour to re-licence the Room however cannot guarantee that we will be able to do so.
You will remain liable to pay the Occupancy Fees for the Room and all other charges and costs under your Licence for the period to the date that a replacement licensee for the Room commences. We reserve the right to charge you a fee in the sum of €100 as a contribution towards our administration costs incurred in dealing with the cancellation of the Licence and the sourcing of a new Licensee.
If a replacement Licensee is found for the Room we will release you from your Licence with effect from the date that the new Licence for the Room begins.
In the event you fail to honour your contractual obligations in relation to the payment of Occupancy Fees on the due dates before occupation of the Room, we may cancel your Licence by giving you notice in writing of cancellation; in the circumstances we will not repay any advanced payments, utility surcharge or deposits made by you to us.
In the event that we cancel the Licence at any time before occupation of the Room by you, we shall give you as much advanced written notice as we can in the circumstances and will repay the booking fee to you and any other fees that we have taken from you in connection with the Licence.
Cancellation for Exceptional Circumstances
In the event that you request a cancellation for exceptional circumstances you must meet the following criteria:
1. Your visa has been declined
2. Extenuating circumstances subject to our sole discretion e.g. serious ill-health, family emergency.
If you meet the above Cancellation Policy, you may cancel your booking by writing to us provided that we reserve the right to charge you a fee in the sum of €100 as a contribution towards our administration costs incurred in dealing with the cancellation of the Licence. The balance of the booking fee & utility surcharge (if applicable) will be refunded.
MIDEAM Ltd. T/A ScholarLee Accommodation. Company No. 533324
Registered Address: Carraigbarre House, 2 Bishop Street, Cork, Ireland. T12 D6C8
ScholarLee Accommodation Office
Carraigbarre House
2 Bishop Street
Cork
T: +353 (0)21 2414 460
M: +353 (0)87 755 4600
E: info@scholarlee.ie
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Please send us your ideas, bug reports, suggestions! Any feedback would be appreciated: info@scholarlee.ie.
Cancellation Policy 
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