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ScholarLee Accommodation
ScholarLee Accommodation

Information: FAQs

For Parents/Guardians

At ScholarLee, we strive to deliver an amazing, memorable living and learning experience for university students.

Our aim is to provide an environment where students feel secure and happy allowing them the opportunity to get the best from their academic and ancillary experiences.

We do this by working hard to create the right dynamic in each unit through considered and thoughtful room management, smart accommodation design and comprehensive on-site services.

Our FAQs page aims to answer most of the common questions asked by students and parents alike. However, if you should have any further questions then please do not hesitate to Contact Us

Deposit Information

A booking deposit is required to reserve a room for both the academic and self catering guests. If a room is available the booking deposit will be held as a security deposit and will be refunded on departure, subject to terms and conditions.

The security deposit cannot be refunded if a resident leaves before the end of the accommodation contract.

FAQs

You can take a virtual tour of Magazine Road https://my.matterport.com/show/?m=NtzTAxgT7tx

Alternatively you can e-mail info@scholarlee.ie for availability.

Complete the online application available here or by clicking the Enquire Now button.

Our team at ScholarLee will try to accommodate requests from guests but we cannot guarantee allocations or preferences.

In all circumstances we will endeavour to allocate you a room that suits your circumstances.

We take into consideration the accommodation type requested, your year of study, gender and any preferences.

ScholarLee does not provide parking for guests. Set down parking is available at some locations.

Please contact our team at info@scholarlee.ie for more information.

Room moves after the start of the Guest Contract will be managed based on availability and at the sole discretion of ScholarLee.

An Administration Fee of €100 will be payable and you will be responsible for cleaning your previous room.

Mobirise

ScholarLee provides fully equipped kitchens including:
» a fridge freezer,
» cooker,
» microwave,
» toaster,
» kettle,
» cooking utensils,
» cutlery,
» crockery,
» glassware and an iron & ironing board.

The lounge areas have a television with a selection of free to air channels.

ScholarLee provides a 'Welcome Pack' including linen and essential college items at a fee.

Please contact our team at info@scholarlee.ie for more information.

High speed WiFi is available for free. Logon details and passwords will be given on arrival. 

Monday – Friday, 9am to 5pm.

ScholarLee provides 24-hour security with CCTV, mobile patrol and response and electronic access control.

Laundry facilities including washers and dryers are available at ScholarLee.

Laundry facilities can be either in the accommodation itself or on site in purpose-built laundry rooms depending on the location.

There is a separate fee for use of laundry facilities, payable on site.

Mobirise

ScholarLee provides a complimentary cleaning service for all shared spaces including common areas every two weeks.

Guests are also expected to keep the shared space within their accommodation clean as a courtesy to fellow guests. Guests are responsible for cleaning their private rooms. 

Smoking is not permitted in ScholarLee accommodation. A designated smoking area will be available outside of the buildings.

ScholarLee expects all rooms to be returned at the end of your stay clean and in good condition.

Any cleaning fees or repainting and decorating incurred by ScholarLee will be charged to the guest.

Occasional overnight guests are permitted to stay in your bedroom only. All overnight guests must be signed in at reception for safety, security and so that staff know who is on site in the event of an emergency.

You must accompany your guests at all times while they are on site, and you are responsible for their behaviour and that guests are respectful to fellow housemates.

No pets of any type are permitted at ScholarLee.

A deposit is required to secure a room at ScholarLee.

This deposit will be held for the duration of your stay with us and returned within one month of your departure.

Mobirise

The booking deposit is held as a security deposit for the duration of your stay with us at ScholarLee. The deposit will be refunded on departure, subject to the accommodation and its contents being left in a satisfactory condition. Any damages necessitating expenditure on replacements or repairs will be deducted from the security deposit. ScholarLee schedule of fees for replacements and repairs is available here.

The deposit will refunded within one month of your departure. 

You can pay your room fee by bank electronic transfer, credit/debit card or in cash at reception.

You can choose to pay your room fee in one payment on the due date we have in place before the contract starts, or you can choose to pay in 2 instalments.

Please note that there is a 3% charge on all credit and debit card payments.   

All your bills – water, electric & gas (up to €300 per room), internet/WiFi, refuse bins – are included in the cost.

Should your share of the utility charges incurred by the unit exceed €300, you will be required to pay for the additional electricity & gas consumed by way of a deduction from your deposit held.

Exceptional use of water, electric & gas by short stay guests will also incur a charge by way of a deduction from your deposit held.

No. ScholarLee does not provide individual contents insurance for guests.

ScholarLee has secure storage available at a fee for all guests on request.

Mobirise

Cancellation Policy 1: Full Academic 



To secure your Room, you must return to us within 7 days of receipt of the licence;  
a) Booking Deposit of €400; and
b) Signed Licence

Failure to secure your room within the required 7 day timescale may result in the cancellation of your booking.

You may cancel the Licence that you have entered into with us by giving us written notice of your intention to cancel on the following basis:  
1. (a) If your notice of cancellation is received by us in writing within 24 hours after you have secured your room and the Contractual Term of the Licence has not commenced, we will make no charge and the booking deposit of €400 will be refunded in full; or

2. (b) If your notice of cancellation is received by us 24 hours after you have secured your room and before 1st August and the Contractual Term of the Licence has not commenced, you may cancel your booking by writing to us provided that we reserve the right to charge you a fee in the sum of €100 as a contribution towards our administration costs incurred in dealing with the cancellation of the Licence. The balance of the booking deposit will be refunded; or

3. (c) If your notice of cancellation is received on or after the 1st August, we will not accept a cancellation of your Licence for the Room until a replacement Licensee is found for the Room. We shall endeavour to re-licence the Room however cannot guarantee that we will be able to do so.

You will remain liable to pay the Occupancy Fees for the Room and all other charges and costs under your Licence, for the period to the date that a replacement Licensee for the Room commences. We reserve the right to charge you a fee in the sum of €100 as a contribution towards our administration costs incurred in dealing with the cancellation of the Licence and the sourcing of a new Licensee.

If a replacement Licensee is found for the Room we will release you from your Licence with effect from the date that the new Licence for the Room begins.

In the event you fail to honour your contractual obligations in relation to the payment of Occupancy Fees on the due dates before occupation of the Room, we may cancel your Licence by giving you notice in writing of cancellation; in the circumstances we will not repay any advanced payments or deposits made by you to us.

In the event that we cancel the Licence at any time before occupation of the Room by you, we shall give you as much advanced written notice as we can in the circumstances and will repay the booking deposit to you and any other fees that we have taken from you in connection with the Licence.


Cancellation for Exceptional Circumstances
In the event that you request a cancellation for exceptional circumstances on or after the 1st August you must meet the following criteria:
1. Your visa has been declined
2. You have failed to obtain your grades to study at university
3. Extenuating circumstances subject to our sole discretion e.g. serious ill-health, family emergency.

If you meet the above Cancellation Policy, you may cancel your booking by writing to us provided that we reserve the right to charge you a fee in the sum of €100 as a contribution towards our administration costs incurred in dealing with the cancellation of the Licence. The balance of the booking deposit will be refunded.

Cancellation Policy 2: Semesterised Academic 


Cancellation Policy 2: Semesterised Academic  
ScholarLee Cancellation Policy – Academic 

To secure your Room, you must return to us within 7 days of receipt of the licence;
c) Booking Deposit of €400; and
d) Signed Licence

Failure to secure your room within the required timescale may result in the cancellation of your booking.

You may cancel the Licence that you have entered into with us by giving us written notice of your intention to cancel on the following basis:

1. (a) If your notice of cancellation is received by us in writing within 24 hours after you have secured your room and the Contractual Term of the Licence has not commenced, we will make no charge and the booking deposit of €400 will be refunded in full; or

2. (b) If your notice of cancellation is received by us 24 hours after you have secured your room and before 1st August for Semester One or before 1st December for Semester Two and the Contractual Term of the Licence has not commenced, you may cancel your booking by writing to us provided that we reserve the right to charge you a fee in the sum of €100 as a contribution towards our administration costs incurred in dealing with the cancellation of the Licence. The balance of the booking deposit will be refunded; or

3. (c) If your notice of cancellation is received on or after the 1st August for Semester One or after the 1st December for Semester Two, we will not accept a cancellation of your Licence for the Room until a replacement Licensee is found for the Room. We shall endeavour to re-licence the Room however cannot guarantee that we will be able to do so.

You will remain liable to pay the Occupancy Fees for the Room and all other charges and costs under your Licence for the period to the date that a replacement licensee for the Room commences. We reserve the right to charge you a fee in the sum of €100 as a contribution towards our administration costs incurred in dealing with the cancellation of the Licence and the sourcing of a new Licensee.

If a replacement Licensee is found for the Room we will release you from your Licence with effect from the date that the new Licence for the Room begins.

In the event you fail to honour your contractual obligations in relation to the payment of Occupancy Fees on the due dates before occupation of the Room, we may cancel your Licence by giving you notice in writing of cancellation; in the circumstances we will not repay any advanced payments or deposits made by you to us.

In the event that we cancel the Licence at any time before occupation of the Room by you, we shall give you as much advanced written notice as we can in the circumstances and will repay the booking deposit to you and any other fees that we have taken from you in connection with the Licence.  


Cancellation for Exceptional Circumstances
In the event that you request a cancellation for exceptional circumstances you must meet the following criteria:
1. Your visa has been declined
2. You have failed to obtain your grades to study at university
3. Extenuating circumstances subject to our sole discretion e.g. serious ill-health, family emergency.

If you meet the above Cancellation Policy, you may cancel your booking by writing to us provided that we reserve the right to charge you a fee in the sum of €100 as a contribution towards our administration costs incurred in dealing with the cancellation of the Licence. The balance of the booking deposit will be refunded. 

Cancellation Policy 3: Short & Summer Stays 


To secure your Room you must return to us within 7 days of receipt of the licence;

e) Booking Deposit of €250; and
f) Signed Licence

Failure to secure your room within the required timescale may result in the cancellation of your booking.

You may cancel the Licence that you have entered into with us by giving us written notice of your intention to cancel on the following basis:

1. (a) If your notice of cancellation is received by us in writing within 24 hours after you have secured your room and the Contractual Term of the Licence has not commenced, we will make no charge and the booking deposit of €250 will be refunded in full; or

2. (b) If your notice of cancellation is received by us 24 hours after you have secured your room and up 7 days prior to the Contractual Term of the Licence commencing, you may cancel your booking by writing to us provided that we reserve the right to charge you a fee in the sum of €100 as a contribution towards our administration costs incurred in dealing with the cancellation of the Licence. The balance of the booking deposit will be refunded; or

3. (c) If your notice of cancellation is received within 7 days of the Contractual Term of the Licence commencing we will not accept a cancellation of your Licence for the Room until a replacement Licensee is found for the Room. We shall endeavour to re-licence the Room however cannot guarantee that we will be able to do so.

You will remain liable to pay the Occupancy Fees for the Room and all other charges and costs under your Licence for the period to the date that a replacement licensee for the Room commences. We reserve the right to charge you a fee in the sum of €100 as a contribution towards our administration costs incurred in dealing with the cancellation of the Licence and the sourcing of a new Licensee.

If a replacement Licensee is found for the Room we will release you from your Licence with effect from the date that the new Licence for the Room begins.

In the event you fail to honour your contractual obligations in relation to the payment of Occupancy Fees on the due dates before occupation of the Room, we may cancel your Licence by giving you notice in writing of cancellation; in the circumstances we will not repay any advanced payments or deposits made by you to us. 

In the event that we cancel the Licence at any time before occupation of the Room by you, we shall give you as much advanced written notice as we can in the circumstances and will repay the booking deposit to you and any other fees that we have taken from you in connection with the Licence.


Cancellation for Exceptional Circumstances
In the event that you request a cancellation for exceptional circumstances you must meet the following criteria:
1. Your visa has been declined
2. Extenuating circumstances subject to our sole discretion e.g. serious ill-health, family emergency. 

If you meet the above Cancellation Policy, you may cancel your booking by writing to us provided that we reserve the right to charge you a fee in the sum of €100 as a contribution towards our administration costs incurred in dealing with the cancellation of the Licence. The balance of the booking deposit will be refunded.

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Get in Touch 

ScholarLee Accommodation Office
Carraigbarre House
2 Bishop Street
Cork

T: +353 21 2414 460
E: info@scholarlee.ie